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This role provides advanced secretarial, administrative, clinical and employee management support.

Clerical and Administrative Support

Perform advanced administrative tasks including triage calls, coordination, and

Respond to complex inquiries and assist

Maintain systems, procedures, and methods for record keeping and reporting.

Assist in the preparation and coordination of for meetings, interviews, committees, conferences, and calendars including schedules, agendas, and prepare presentations, letters, reports, memoranda, and related materials.

Coordinate travel and expense approval.

Assist with preparation of financial and quality reports.

Office Maintenance

Manage office supplies and order for the department.

Assist in management for any of the administration email accounts.

Employee Support

Maintain the departmental calendar, directory, timekeeping, and Update and provide new employee orientation for all new hires.

Collaborate internally all new employee needs including network setup, program access, phones, keys, and physical space.

Other duties and administrative support projects as required.

Ability to manage diverse staff and promote productivity.

Ability to identify problems and find creative, effective solutions.

Ability to handle multiple tasks, meet deadlines and handle confidential materials.

Excellent interpersonal and organizational skills.

Ability to provide complete and accurate follow-up.

Intermediate proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Intermediate proficiency with the use of technology (Personal Computers, tablets, projectors/displays, etc.) and capable of quickly learning to use new software and hardware systems.

Ability to work independently

Accounting and bookkeeping skills.

Required Education: High School/GED

Required Experience: Two (2) years of administrative experience.

Preferred Experience: Five (5) years of progressively responsible administrative support experience in an academic, scientific or office setting.

Basic knowledge of medical terminology and protocols Basic knowledge HIPAA regulations

Intermediate proficiency with electronic medical record software (EPIC)

Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)

Excellent verbal and written communications skills

Excellent interpersonal skills

Excellent organizational skills Excellent time management skills Strong conflict resolution skills

Ability to maintain confidentiality and professionalism

Ability to work independently with minimal supervision