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Executive Assistant

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Location: Weymouth, Massachusetts

Date Posted: 17 Nov, 2020

• Outlook – scheduling meetings and calendar management for Chief, Exec. Director, Director, Chief Medical Officer
• Answering phones and directing patients/employees
• Taking part in joint administrative calls with other Admins to schedule high level meetings
• Ordering supplies trough E-buy/staples as needed (copy paper, folders, etc).
• Ordering toner for Ricoh copier as needed
• Typing memos/ checking mail, daily (as needed)
• Setting up virtual meetings, taking attendance and taking meeting minutes for the following meetings: (must be familiar with WebEX/ Zoom):
o Monthly All Provider Meeting – virtual meeting & packet
o Executive Committee Meeting – monthly
o Division Chiefs Meeting – Quarterly
o Compensation Committee Meeting – as needed
• Reconciling Dr. Grape’s and Bob’s corporate credit cards
• Submitting building work orders for issues/problems within building
• Physician Reviews – begin the end of December/early January and need to be completed by March 31, 2021